Hybrid Executive & Personal Assistant to Entrepreneur, Tucson, AZ (or within range for occasional commute)
A dynamic millennial business owner is seeking a proactive and highly organized Executive & Personal Assistant to support succession planning for two family businesses and oversee administrative functions across multiple income-generating ventures, including real estate. The role is hybrid, with the ideal candidate based in Tucson, AZ (or within range for occasional commute). The role requires strong project management skills, a service-oriented mindset, and the ability to handle sensitive and confidential information with discretion. This is a unique opportunity to work closely with an entrepreneur on a diverse set of ventures while gaining insight into family business succession, real estate, and strategic wealth management. Ad-hoc travel required.
About the Job:
· Provide comprehensive executive support, including scheduling meetings and calls, drafting emails, coordinating with financial, legal, and tax professionals, and organizing key documents such as “The Book.”
· Ensure follow-through on key tasks and deadlines such as tax submissions and business compliance requirements; translate verbal ideas into actionable tasks and to-do lists.
· Manage rental property operations, including property tax payments, tenant communications, contract generation, insurance tracking, and rental agreement execution through DocuSign.
· Organize and simplify rental and tax-related data (e.g., monthly income, charitable donations, annual totals) for ease of access and use in personal tax returns and planning.
· Support succession planning and operations for complex family business structures, including organizational chart navigation, and financial statement production.
· Provide household management and lifestyle support, including booking travel, overseeing home maintenance, managing vendors (chefs, cleaners, landscapers), and assisting with pets.
· Proactively address personal and professional needs—from coordinating guest visits to handling details like scheduling appointments.
About You:
· Self-driven and proactive—able to anticipate needs and independently generate solutions and next steps.
· Highly organized with a sharp attention to detail and strong project management skills.
· Discreet and emotionally mature—comfortable working with ultra-high-net-worth individuals (UHNWI) and maintaining strict confidentiality.
· Excellent communicator—clear, respectful, and responsive, with a friendly demeanor and sense of humor.
· Service-oriented and solutions-driven—committed to supporting the business owner in all aspects of life and work.
· Growth-minded—open to feedback and focused on continuous improvement.
· Financially and legally literate—capable of understanding tax and business documentation and terminology.
Minimum of five years in a related role.
· Tucson-based preferred; nearby time zones (e.g., Pacific, Mountain) or easily commutable is also welcome.
Competitive salary based on experience. Flexible schedule with core hours; occasional after-hours/weekend support may be needed.
...Turning Point Church is seeking a highly creative and experienced full-time Videographer to capture and produce high-quality video content that supports our mission, vision, and weekly ministry needs. This role is responsible for all stages of video productionfrom...
...Administrative Assistant Location Marlette, MI : Position: Transitions Administrative Assistant Department: Hospice Position Type: Part-Time/16 hours per week Position Summary: Aspire Rural Health System is seeking a Part time Transitions Admin Assistant in our...
...An Electrical Technician installs, maintains, and repairs electrical systems and equipment. They work with various electrical components, including wiring, lighting, and machinery, ensuring safe and efficient operation. Their responsibilities include troubleshooting electrical...
...Strong communication and writing skills and ability to conduct root-cause analysis and implement corrections**Company Overview:**Keurig Dr Pepper (NASDAQ: KDP) is a leading beverage company in North America, with a portfolio of more than 125 owned, licensed and partners...
...Description Join Our Elite Team as an All-Source Intelligence Analyst! At Leidos, we believe that every intelligence report, every analytical... ...: Analyze and evaluate information from classified and open-source materials, HUMINT, SIGINT, IMINT, and GEOINT. Your...